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What are your options for professional business email?
When most businesses look for professional email, they think they only have two choices. But there's actually a third option that offers the perfect balance of professionalism and affordability.
Option 1: Free Email (Gmail.com, Yahoo, etc.)
Why it doesn't work for business: Using firstname.lastname@gmail.com makes your business look unprofessional and hurts credibility with customers. Plus, you don't own or control your email address.
Option 2: Big Tech Business Suites
Google Workspace and Microsoft 365: Professional @yourdomain.com email, but you're paying $6-22+ per user per month for document storage, video conferencing, and collaboration tools you may not need. Great for large teams, but often overkill for smaller businesses.
Option 3: Dedicated Email Hosting (The Hidden Option)
The sweet spot most businesses don't know about: Professional @yourdomain.com email from specialists who focus exclusively on email. Get enterprise-grade reliability and security at a fraction of the cost, without paying for features you don't use.
When does dedicated email hosting make the most sense?
Dedicated email hosting is perfect when you want professional email without the complexity and cost of full business suites. Here's when it's the right choice:
- You want professional @yourdomain.com email that builds credibility and trust
- You don't need Google Docs or Microsoft Teams - just reliable, secure email
- You want email specialists managing your service, not a company where email is a side product
- You prefer predictable, affordable pricing without paying for unused features
- You need it to work with your existing tools - Outlook, Apple Mail, iPhone, Android, etc.
How do I set up email hosting with my domain?
It's easier than you think. We provide step-by-step guidance to point your domain to our email servers using simple DNS settings. Most customers are up and running within 24 hours, and we're here to help every step of the way.
The process involves:
- Simple DNS changes - We provide exact settings to add to your domain
- Mailbox creation - Set up email addresses through our easy admin panel
- Device configuration - We provide settings for all your devices and email clients
- Email migration - We can help transfer your existing emails if needed
Will my current email client (Outlook, Apple Mail) still work?
Absolutely. Unlike some providers that force you to use their web interface, our email hosting works with whatever email client you prefer. Your Outlook, Apple Mail, Thunderbird, iPhone, or Android device will continue working exactly as before - just with your new professional email address.
We support all standard email protocols:
- IMAP and POP3 - For desktop and mobile email clients
- SMTP - For sending email
- Exchange ActiveSync - For calendar and contact sync (Groupware Edition)
- Webmail access - When you need to check email from any browser
Can I manage email for multiple domains?
Yes, easily. Many of our customers manage email for multiple businesses, brands, or domain names from one simple admin panel. Whether you have 2 domains or 20, you can manage all your email addresses, settings, and users in one place.
Perfect for:
- Multiple business ventures - Keep each brand's email separate
- Different domain extensions - .com, .net, .org versions of your business
- Acquisition scenarios - When you buy another company and need to manage their email
- Brand protection - Register variations of your domain and manage email for all of them
How hard is it to switch from our current email provider?
We make it as painless as possible. Most businesses worry about switching email providers, but with proper planning and our migration assistance, the transition is smooth and your email keeps working throughout the process.
Our migration process:
- Email import tools - Transfer your existing emails and folders
- Gradual transition - Set up new email alongside your old system
- Testing period - Verify everything works before making the full switch
- Expert support - Our team helps with technical details and timing
- Zero downtime - When done properly, your email never stops working
Why businesses choose Greatmail over big tech alternatives
Greatmail's private cloud infrastructure offers enterprise-level reliability, security and privacy without the complexity and cost of big tech business suites. Our email hosting platform is a fully managed, private cloud service backed by an email specialist support team dedicated exclusively to your email needs.
- Email Specialists - We focus exclusively on email, not 50 different products
- Enterprise Reliability - High availability business class email infrastructure
- Advanced Security - SOC 2 Type 2 compliance, spam/virus protection, encrypted connections
- Works With Everything - Compatible with Outlook, Apple Mail, Thunderbird, iPhone, Android, and all email clients
- Your Domain, Your Brand - Professional @yourdomain.com email that promotes your business identity
- Predictable Pricing - No surprise price increases or forced upgrades to plans with features you don't need
- Multiple Domain Support - Manage email for multiple domains from one admin panel
- Expert Migration Help - We help you switch from your current provider with minimal disruption
- Real Privacy - Your email is private - we don't scan it for ads or data mining
- View All Features
Ready to Get Professional Email for Your Business?
See our affordable plans and get started with professional @yourdomain.com email hosting. Most customers are up and running within 24 hours.
Compare Plans & Pricing
Find the perfect plan for your business needs. View detailed pricing, storage options, and features for both Standard and Groupware editions.
Need Help Choosing?
Not sure which edition is right for you? Contact our email specialists for personalized recommendations based on your specific needs.
